HOA Bank Services & Community Association Solutions

When opening a new association account, one of the following documentation types must be provided:

• Supporting documentation, which includes: Articles of Incorporation, Partnership Agreement or Operating Agreement (LLC). Verification takes 24 to 48 hours after receipt.
• Tax Identification Number. Verification takes 24 to 48 hours after receipt.
• Written email request with account types—operating or reserve

If the organizational documents listed above aren't provided for the HOA, two of the following documents must be obtained. This applies only to HOAs—not PMCs. At least one of the options must be an official document:

• Tax return for the most recent filing year
• State filing or verification of company's status—also known as a Letter of Good Standing by the Secretary of State

Collect one of the following, in addition to the state filing or current tax return:

• Management Agreement with HOA—first and last signed pages, at minimum
• Bylaws
  
• Master Deed—filed with the state
• Tax documentation: 1099, 147 C or SS 4 Response Letter
• Business License or Certificate
• Resolution of Non-Profit Association or Organization
• Utility bill bearing HOA name
• Cancelled check paid to HOA account from another bank
• Sole Proprietorship Resolution of Authority
• Covenants, Conditions & Restrictions, or CC&Rs, and Declarations
• Statement of Information or Corporate Meeting Minutes identifying the current corporate officers. Must be certified by current Secretary.

Note: If the tax return and state filing as outlined above are provided, additional documentation isn't necessary. This list applies only to HOAs and not PMCs.