In this video, we'll learn how to create individual check issues and voids through Positive Pay.
To begin, you provide the bank with the checks and the voids that have been issued.
The bank then compares those details to the checks presented for payment and reports any exceptions to you to decide whether or not to pay.
You can import a file with multiple checks or key in individual checks.
This video focuses on entering individual checks into the system.
Check issues and voids are managed in the Fraud/Risk Management workspace, on the Check Issue Management widget.
Clicking on the Add Check Issue/Void link brings you to the Check Issue/Voids entry page.
All required fields are denoted with a red asterisk and are different for issues versus voided items.
For our example, we'll enter an Issued Check.
The From Account is the account the check was issued against, and may be selected from either the dropdown or by typing any part of the account name or number.
Next, enter the Check Number.
Enter the Date the check was issued and the Amount of the check.
Additionally, for each action there are optional fields available to input. To see these, simply click on the Show Optional Fields slider.
If you're a check payee Positive Pay client, it's important to complete the Payee Name field. However, note that this is only required if you are a check payee Positive Pay client.
If you need to enter more than one check, you enter the number of the additional issued checks in the Add field. Then click the Add button.
Additional rows will be added. The system assumes that the check numbers are sequential and that they were issued on the same day, but those fields are editable.
Alternatively, voided checks may be entered as well, and all fields are required.
The totals on the bottom will help you keep track of the number of checks issued or voided. Once all of the checks have been entered, click on Submit.
The entered checks will appear on the Check Issue Management list view.
Check issues and voids must be approved before they're sent to the bank.
Depending on your company's policy, the approval may be automatic with the Auto Approve entitlement, or may require a secondary approver to confirm the details.
Thanks for watching this video, where we reviewed how to create individual check issues and voids.
